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Collection Development Policy Statement

Main.CollectionDevelopmentPolicyStatement History

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February 01, 2010, at 09:03 AM by 149.68.97.209 -
February 01, 2010, at 09:02 AM by 149.68.97.209 -
Changed lines 3-5 from:

[WikiDraft 12/19/2006]
[Updated 8/21/2007]

to:

[Updated 02/01/2010]

August 21, 2007, at 10:45 AM by 149.68.153.13 -
Added lines 4-5:

[Updated 8/21/2007]

August 21, 2007, at 10:38 AM by 149.68.153.13 -
Changed lines 103-109 from:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C?, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.

A. Click Through Stats (CTS): CTS: 2006

to:

August 20, 2007, at 04:29 PM by 149.68.153.13 -
Added line 100:
August 20, 2007, at 04:29 PM by 149.68.153.13 -
Changed lines 100-101 from:
B. Click Through Stats (CTS): CTS: 2006
to:
B. Database Click Through Statistics (CTS): CTS: 2006
August 20, 2007, at 04:24 PM by 149.68.153.13 -
Changed lines 100-101 from:

B. Click Through Stats (CTS): CTS: 2006

to:
B. Click Through Stats (CTS): CTS: 2006
August 20, 2007, at 04:23 PM by 149.68.153.13 -
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to:
August 20, 2007, at 04:23 PM by 149.68.153.13 -
Added lines 90-101:
A. Current Circulation (CC) - 8/31/05 through 8/1/06:

B. Click Through Stats (CTS): CTS: 2006

August 20, 2007, at 04:18 PM by 149.68.153.13 -
Changed lines 90-91 from:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: Usage StatisticsCC: A-C?, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.
to:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C?, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.
August 20, 2007, at 04:18 PM by 149.68.153.13 -
Changed lines 90-91 from:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.
to:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: Usage StatisticsCC: A-C?, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.
August 20, 2007, at 04:13 PM by 149.68.153.13 -
August 20, 2007, at 04:06 PM by 149.68.153.13 -
Changed lines 88-89 from:

V Usage Statistics

to:
August 20, 2007, at 03:42 PM by 149.68.153.13 -
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to:
August 20, 2007, at 03:25 PM by 149.68.153.13 -
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August 20, 2007, at 03:22 PM by 149.68.153.13 -
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August 20, 2007, at 03:21 PM by 149.68.153.13 -
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August 20, 2007, at 03:20 PM by 149.68.153.13 -
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August 20, 2007, at 03:15 PM by 149.68.153.13 -
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A.
to:
August 20, 2007, at 03:15 PM by 149.68.153.13 -
Changed line 13 from:
to:
A.
August 20, 2007, at 12:58 PM by 149.68.153.13 -
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to:
August 20, 2007, at 12:56 PM by 149.68.153.13 -
Changed lines 79-80 from:
to:
August 20, 2007, at 12:56 PM by 149.68.153.13 -
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August 20, 2007, at 12:55 PM by 149.68.153.13 -
Changed lines 49-71 from:
to:
Changed lines 73-78 from:
to:
August 20, 2007, at 12:54 PM by 149.68.153.13 -
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to:
August 20, 2007, at 11:48 AM by 149.68.153.13 -
Changed lines 43-44 from:

III Library Collections

to:
August 20, 2007, at 11:36 AM by 149.68.153.13 -
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to:
August 20, 2007, at 11:33 AM by 149.68.153.13 -
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August 20, 2007, at 11:31 AM by 149.68.153.13 -
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August 16, 2007, at 11:45 AM by 149.68.153.13 -
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August 16, 2007, at 11:43 AM by 149.68.153.13 -
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August 16, 2007, at 11:42 AM by 149.68.153.13 -
Changed lines 6-7 from:
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August 16, 2007, at 11:41 AM by 149.68.153.13 -
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August 16, 2007, at 11:40 AM by 149.68.153.13 -
Changed lines 6-7 from:
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August 16, 2007, at 11:39 AM by 149.68.153.13 -
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August 16, 2007, at 11:38 AM by 149.68.153.13 -
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August 16, 2007, at 11:37 AM by 149.68.153.13 -
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to:
July 12, 2007, at 01:50 PM by 149.68.97.100 -
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to:
July 12, 2007, at 01:50 PM by 149.68.97.100 -
Changed line 8 from:
to:
February 21, 2007, at 02:30 PM by 149.68.101.188 -
Added lines 77-78:
February 08, 2007, at 03:13 PM by 149.68.101.188 -
Deleted line 79:
Deleted line 83:
February 08, 2007, at 02:31 PM by 149.68.101.188 -
Changed line 82 from:
to:
February 08, 2007, at 02:30 PM by 149.68.101.188 -
Changed lines 82-85 from:
   ->1.  Collection Level/Current Collection 
   ->2.  Acquisitions Commitment 
   ->3.  Collection Goal 
to:
Changed lines 87-98 from:
   #  Minimal Level
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
   # Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   # Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   # Research Level
   # Comprehensive Level
to:
February 07, 2007, at 01:10 PM by 149.68.101.188 -
Changed lines 74-76 from:
   ->2.  Scientific Inquiry
   ->3.  Writing Studies
to:
February 06, 2007, at 02:30 PM by 149.68.101.188 -
February 06, 2007, at 10:16 AM by 149.68.101.188 -
February 06, 2007, at 10:10 AM by 149.68.101.188 -
Changed lines 15-20 from:
   ->1.  Selection Sources
   ->2.  Selection Criteria
      ->a) General Criteria
      ->b) Guidelines for Selecting Periodicals
      ->c) Guidelines for Selecting Digital Materials
      ->d) Guidelines for Selecting Media Center Materials
to:
Changed lines 31-36 from:
   ->1.   Method of Withdrawals
   ->2.   Withdrawal Criteria 
   ->3.   Withdrawal Guidelines for General Subject Areas
   ->4.   Weeding Criteria for Periodicals
   ->5.   Materials That Should Not Be Weeded
   ->6.   Discarding Withdrawn Materials 
to:
January 25, 2007, at 12:01 PM by 149.68.101.188 -
Changed lines 22-24 from:
   ->1.   Print Materials
   ->2.   Non-Print Physical Materials
   ->3.   Digital Materials
to:
January 24, 2007, at 02:37 PM by 149.68.101.188 -
Changed line 73 from:
   ->1.  Discover New York
to:
January 18, 2007, at 04:24 PM by 149.68.101.188 -
Changed lines 101-105 from:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?,

to:
A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?.

A. Click Through Stats (CTS): CTS: 2006

January 17, 2007, at 12:43 PM by 149.68.101.188 -
Changed lines 10-11 from:
[more]
to:
Changed lines 99-101 from:

to:

V Usage Statistics

A. Current Circulation (CC) - 8/31/05 through 8/1/06: CC: A-C, CC: D-F?, CC: G-H?, CC: J-K?, CC: L-N?, CC: P-Q?, CC: R-S?, CC: T-Z?,

January 05, 2007, at 01:47 PM by 149.68.101.188 -
Changed line 64 from:
   ->18.  Pharmacy and Allied Health
to:
January 05, 2007, at 12:50 PM by 149.68.101.188 -
Changed line 61 from:
   ->15.  Mass Communications, Journalism, Television and Film
to:
January 05, 2007, at 11:50 AM by 149.68.101.188 -
Changed line 56 from:
   ->10.  Government and Politics
to:
January 04, 2007, at 03:18 PM by 149.68.101.188 -
Changed line 50 from:
   ->4.  Biology
to:
   ->4.  Biology?
January 04, 2007, at 01:33 PM by 149.68.101.188 -
January 04, 2007, at 01:24 PM by 149.68.101.188 -
Changed line 63 from:
   ->17.  Modern Languages
to:
January 03, 2007, at 03:05 PM by 149.68.101.188 -
Changed line 62 from:
   ->16.  Mathematics and Computer Science
to:
January 03, 2007, at 01:32 PM by 149.68.101.188 -
Changed line 47 from:
   ->1.  Art and Music
to:
January 03, 2007, at 11:12 AM by 149.68.101.188 -
Changed line 54 from:
   ->8.  Education
to:
   ->8.  Education?
January 02, 2007, at 05:01 PM by 207.38.215.108 -
Changed line 52 from:
   ->6.  Chemistry
to:
   ->6.  Chemistry?
December 19, 2006, at 03:34 PM by 149.68.101.188 -
Changed line 65 from:
   ->19.  Philosophy
to:
   ->19.  Philosophy?
December 19, 2006, at 02:28 PM by garinoj -
Changed lines 70-71 from:
to:
December 19, 2006, at 02:27 PM by garinoj -
Changed lines 48-49 from:
   ->2.  Asian Studies? *active
   ->3.  Athletic Administration? *active
to:
Changed line 51 from:
to:
Changed line 53 from:
to:
Changed line 55 from:
   ->9.  Environmental Studies? *active
to:
Changed lines 57-60 from:
   ->11.  History and Geography? *active
   ->12.  Hospitality? (Hotel, Restaurant, Sport, Travel and Tourism) *active
   ->13.  Literature? *active
   ->14.  Library and Information Science? *active
to:
   ->11.  History and Geography? 
   ->12.  Hospitality? (Hotel, Restaurant, Sport, Travel and Tourism) 
   ->13.  Literature? 
   ->14.  Library and Information Science? 
Changed lines 67-71 from:
to:
December 19, 2006, at 11:13 AM by 149.68.107.5 -
Changed line 66 from:
   ->20.  Physics
to:
   ->20.  Physics?
December 19, 2006, at 09:46 AM by garinoj -
Changed line 3 from:

[WikiDraft 12/18//2006]\\

to:

[WikiDraft 12/19/2006]\\

December 19, 2006, at 09:45 AM by garinoj -
Changed line 57 from:
to:
   ->11.  History and Geography? *active
December 18, 2006, at 05:05 PM by garinoj -
Changed line 57 from:
   ->11.  History and Geography
to:
December 18, 2006, at 04:59 PM by garinoj -
Changed line 55 from:
to:
   ->9.  Environmental Studies? *active
December 18, 2006, at 04:42 PM by garinoj -
Changed line 55 from:
   ->9.  Environmental Studies
to:
December 18, 2006, at 02:59 PM by garinoj -
Changed line 3 from:

[WikiDraft 12/15//2006]\\

to:

[WikiDraft 12/18//2006]\\

December 18, 2006, at 02:57 PM by garinoj -
Changed lines 70-71 from:
to:
December 18, 2006, at 02:33 PM by garinoj -
Changed lines 70-71 from:
   ->24.  Theology and Religious Studies
to:
December 18, 2006, at 02:32 PM by garinoj -
Changed line 69 from:
to:
December 18, 2006, at 02:09 PM by garinoj -
Changed line 69 from:
   ->23.  Speech, Communication Sciences, and Theater
to:
December 18, 2006, at 02:07 PM by garinoj -
Changed line 68 from:
to:
December 18, 2006, at 01:50 PM by garinoj -
Changed line 68 from:
   ->22.  Sociology and Anthropology
to:
December 18, 2006, at 01:48 PM by garinoj -
Changed line 49 from:
to:
December 18, 2006, at 01:29 PM by garinoj -
Changed line 49 from:
   ->3.  Athletic Administration
to:
December 16, 2006, at 02:56 PM by 74.72.188.182 -
Changed line 53 from:
to:
December 16, 2006, at 02:27 PM by 74.72.188.182 -
Changed line 53 from:
   ->7.  Criminal Justice and Legal Studies
to:
December 15, 2006, at 01:21 PM by garinoj -
Changed line 3 from:

[WikiDraft 12/13//2006]\\

to:

[WikiDraft 12/15//2006]\\

December 15, 2006, at 01:20 PM by garinoj -
Changed lines 79-81 from:
A. General Policy

B. Collection Codes: Definitions
to:
Changed line 86 from:
C. Collection Levels: Codes and Definitions
to:
December 15, 2006, at 01:16 PM by garinoj -
Changed line 48 from:
to:
   ->2.  Asian Studies? *active
December 15, 2006, at 12:54 PM by garinoj -
Changed line 48 from:
   ->2.  Asian Studies
to:
December 15, 2006, at 12:53 PM by garinoj -
Changed line 58 from:
   ->12.  Hospitality? (Hotel, Restaurant, Sport, Travel and Tourism)
to:
   ->12.  Hospitality? (Hotel, Restaurant, Sport, Travel and Tourism) *active
December 15, 2006, at 12:42 PM by garinoj -
Changed line 58 from:
   ->12.  Hospitality? (Hotel, Restaurant, Travel and Tourism)
to:
   ->12.  Hospitality? (Hotel, Restaurant, Sport, Travel and Tourism)
December 15, 2006, at 12:38 PM by garinoj -
Changed line 58 from:
to:
   ->12.  Hospitality? (Hotel, Restaurant, Travel and Tourism)
December 15, 2006, at 12:34 PM by garinoj -
Changed line 58 from:
   ->12.  Hospitality? (Hotel, Restaurant, Travel and Tourism)
to:
December 15, 2006, at 12:34 PM by garinoj -
Changed line 58 from:
to:
   ->12.  Hospitality? (Hotel, Restaurant, Travel and Tourism)
December 15, 2006, at 12:21 PM by garinoj -
Changed line 58 from:
   ->12.  Hospitality (Hotel, Restaurant, Travel and Tourism)
to:
December 15, 2006, at 12:20 PM by garinoj -
Changed line 60 from:
to:
December 15, 2006, at 12:00 PM by garinoj -
Changed line 60 from:
   ->14.  Library and Information Science
to:
December 15, 2006, at 11:08 AM by garinoj -
Changed line 67 from:
   ->21.  Psychology? *active
to:
   ->21.  Psychology? *active
December 15, 2006, at 11:07 AM by garinoj -
Changed line 37 from:
   ->6.   Discarding Withdrawn Materials\\ 
to:
   ->6.   Discarding Withdrawn Materials 
December 15, 2006, at 10:17 AM by garinoj -
Changed line 67 from:
   ->21.  Psychology *active
to:
   ->21.  Psychology? *active
December 15, 2006, at 10:16 AM by garinoj -
Changed line 51 from:
   ->5.  Business and Economics? * active
to:
Changed line 59 from:
   ->13.  Literature? *active
to:
   ->13.  Literature? *active
December 15, 2006, at 09:38 AM by garinoj -
Changed line 59 from:
   ->13.  Literature *active
to:
   ->13.  Literature? *active
December 14, 2006, at 11:36 PM by garinoj -
Changed lines 88-89 from:
   * 1a  Minimal Level, Uneven Coverage
   * 1b  Minimal Level, Even Coverage
to:
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
Changed lines 91-92 from:
   *2a Basic Information Level, Introductory 
   *2b Basic Information Level, Advanced
to:
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
Changed lines 94-95 from:
   *3a Study or Instructional Support Level, Introductory
   *3b Study or Instructional Support Level, Advanced
to:
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
December 14, 2006, at 11:35 PM by garinoj -
Changed lines 88-89 from:
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
to:
   * 1a  Minimal Level, Uneven Coverage
   * 1b  Minimal Level, Even Coverage
Changed lines 91-92 from:
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
to:
   *2a Basic Information Level, Introductory 
   *2b Basic Information Level, Advanced
Changed lines 94-95 from:
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
to:
   *3a Study or Instructional Support Level, Introductory
   *3b Study or Instructional Support Level, Advanced
December 14, 2006, at 11:30 PM by garinoj -
Changed lines 87-101 from:
     #  Minimal Level
     ** 1a  Minimal Level, Uneven Coverage
     ** 1b  Minimal Level, Even Coverage
     # Basic Information Level
     **2a Basic Information Level, Introductory 
     **2b Basic Information Level, Advanced
     # Study or Instructional Support Level
     **3a Study or Instructional Support Level, Introductory
     **3b Study or Instructional Support Level, Advanced
     # Research Level
     # Comprehensive Level

to:
   #  Minimal Level
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
   # Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   # Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   # Research Level
   # Comprehensive Level

December 14, 2006, at 11:30 PM by garinoj -
Changed lines 87-101 from:
   #  Minimal Level
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
   # Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   # Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   # Research Level
   # Comprehensive Level

to:
     #  Minimal Level
     ** 1a  Minimal Level, Uneven Coverage
     ** 1b  Minimal Level, Even Coverage
     # Basic Information Level
     **2a Basic Information Level, Introductory 
     **2b Basic Information Level, Advanced
     # Study or Instructional Support Level
     **3a Study or Instructional Support Level, Introductory
     **3b Study or Instructional Support Level, Advanced
     # Research Level
     # Comprehensive Level

December 14, 2006, at 11:29 PM by garinoj -
Added line 80:
Added line 85:
December 14, 2006, at 11:29 PM by garinoj -
Changed lines 85-99 from:
   ->1.  Minimal Level
     ->1a  Minimal Level, Uneven Coverage
     ->1b  Minimal Level, Even Coverage
     # Basic Information Level
     **2a Basic Information Level, Introductory 
     **2b Basic Information Level, Advanced
     # Study or Instructional Support Level
     **3a Study or Instructional Support Level, Introductory
     **3b Study or Instructional Support Level, Advanced
     # Research Level
     # Comprehensive Level

to:
   #  Minimal Level
   ** 1a  Minimal Level, Uneven Coverage
   ** 1b  Minimal Level, Even Coverage
   # Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   # Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   # Research Level
   # Comprehensive Level

December 14, 2006, at 11:28 PM by garinoj -
Changed lines 85-87 from:
     # Minimal Level
     ##1a Minimal Level, Uneven Coverage
     **1b Minimal Level, Even Coverage
to:
   ->1.  Minimal Level
     ->1a  Minimal Level, Uneven Coverage
     ->1b  Minimal Level, Even Coverage
December 14, 2006, at 11:26 PM by garinoj -
Changed lines 85-99 from:
   # Minimal Level
   **1a Minimal Level, Uneven Coverage
   **1b Minimal Level, Even Coverage
   # Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   # Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   # Research Level
   # Comprehensive Level

to:
     # Minimal Level
     ##1a Minimal Level, Uneven Coverage
     **1b Minimal Level, Even Coverage
     # Basic Information Level
     **2a Basic Information Level, Introductory 
     **2b Basic Information Level, Advanced
     # Study or Instructional Support Level
     **3a Study or Instructional Support Level, Introductory
     **3b Study or Instructional Support Level, Advanced
     # Research Level
     # Comprehensive Level

December 14, 2006, at 11:25 PM by garinoj -
Changed line 85 from:
   #1 Minimal Level
to:
   # Minimal Level
Changed line 88 from:
   #2 Basic Information Level
to:
   # Basic Information Level
Changed line 91 from:
   #3 Study or Instructional Support Level
to:
   # Study or Instructional Support Level
Changed lines 94-99 from:
   #4 Research Level
   #5 Comprehensive Level

to:
   # Research Level
   # Comprehensive Level

December 14, 2006, at 11:25 PM by garinoj -
Changed line 85 from:
   *1 Minimal Level
to:
   #1 Minimal Level
Changed line 88 from:
   *2 Basic Information Level
to:
   #2 Basic Information Level
Changed line 91 from:
   *3 Study or Instructional Support Level
to:
   #3 Study or Instructional Support Level
Changed lines 94-99 from:
   *4 Research Level
   *5 Comprehensive Level

to:
   #4 Research Level
   #5 Comprehensive Level

December 14, 2006, at 11:24 PM by garinoj -
Changed lines 85-99 from:
   *1 MINIMAL LEVEL
   **1a MINIMAL LEVEL, UNEVEN COVERAGE
   **1b MINIMAL LEVEL, EVEN COVERAGE
   *2 BASIC INFORMATION LEVEL
   **2a BASIC INFORMATION LEVEL, INTRODUCTORY 
   **2b BASIC INFORMATION LEVEL, ADVANCED
   *3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL
   **3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
   **3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
   *4 RESEARCH LEVEL
   *5 COMPREHENSIVE LEVEL

to:
   *1 Minimal Level
   **1a Minimal Level, Uneven Coverage
   **1b Minimal Level, Even Coverage
   *2 Basic Information Level
   **2a Basic Information Level, Introductory 
   **2b Basic Information Level, Advanced
   *3 Study or Instructional Support Level
   **3a Study or Instructional Support Level, Introductory
   **3b Study or Instructional Support Level, Advanced
   *4 Research Level
   *5 Comprehensive Level

December 14, 2006, at 11:21 PM by garinoj -
Changed lines 86-87 from:
   ***1a MINIMAL LEVEL, UNEVEN COVERAGE
   ***1b MINIMAL LEVEL, EVEN COVERAGE
to:
   **1a MINIMAL LEVEL, UNEVEN COVERAGE
   **1b MINIMAL LEVEL, EVEN COVERAGE
Changed lines 89-90 from:
   ***2a BASIC INFORMATION LEVEL, INTRODUCTORY 
   ***2b BASIC INFORMATION LEVEL, ADVANCED
to:
   **2a BASIC INFORMATION LEVEL, INTRODUCTORY 
   **2b BASIC INFORMATION LEVEL, ADVANCED
Changed lines 92-93 from:
   ***3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
   ***3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
to:
   **3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
   **3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
December 14, 2006, at 11:21 PM by garinoj -
Changed lines 86-87 from:
     *1a MINIMAL LEVEL, UNEVEN COVERAGE
     *1b MINIMAL LEVEL, EVEN COVERAGE
to:
   ***1a MINIMAL LEVEL, UNEVEN COVERAGE
   ***1b MINIMAL LEVEL, EVEN COVERAGE
Changed lines 89-90 from:
     *2a BASIC INFORMATION LEVEL, INTRODUCTORY 
     *2b BASIC INFORMATION LEVEL, ADVANCED
to:
   ***2a BASIC INFORMATION LEVEL, INTRODUCTORY 
   ***2b BASIC INFORMATION LEVEL, ADVANCED
Changed lines 92-93 from:
     *3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
     *3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
to:
   ***3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
   ***3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
December 14, 2006, at 11:19 PM by garinoj -
Changed lines 86-99 from:
1a MINIMAL LEVEL, UNEVEN COVERAGE
     ->1b MINIMAL LEVEL, EVEN COVERAGE
     ->2 BASIC INFORMATION LEVEL
     ->2a BASIC INFORMATION LEVEL, INTRODUCTORY 
     ->2b BASIC INFORMATION LEVEL, ADVANCED
     ->3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL
     ->3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
     ->3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
     ->4 RESEARCH LEVEL
     ->5 COMPREHENSIVE LEVEL

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     *1a MINIMAL LEVEL, UNEVEN COVERAGE
     *1b MINIMAL LEVEL, EVEN COVERAGE
   *2 BASIC INFORMATION LEVEL
     *2a BASIC INFORMATION LEVEL, INTRODUCTORY 
     *2b BASIC INFORMATION LEVEL, ADVANCED
   *3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL
     *3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
     *3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
   *4 RESEARCH LEVEL
   *5 COMPREHENSIVE LEVEL

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General Policy

A. Collection Codes: Definitions
Collection Level/Current Collection
Acquisitions Commitment
Collection Goal
B. Collection Levels: Codes and Definitions
MINIMAL LEVEL
     ->1a MINIMAL LEVEL, UNEVEN COVERAGE
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A. General Policy
B. Collection Codes: Definitions
1. Collection Level/Current Collection
2. Acquisitions Commitment
3. Collection Goal
C. Collection Levels: Codes and Definitions
  • 1 MINIMAL LEVEL
1a MINIMAL LEVEL, UNEVEN COVERAGE
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1 MINIMAL LEVEL 1a MINIMAL LEVEL, UNEVEN COVERAGE 1b MINIMAL LEVEL, EVEN COVERAGE 2 BASIC INFORMATION LEVEL 2a BASIC INFORMATION LEVEL, INTRODUCTORY 2b BASIC INFORMATION LEVEL, ADVANCED 3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL 3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY 3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED 4 RESEARCH LEVEL 5 COMPREHENSIVE LEVEL

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   ->MINIMAL LEVEL
     ->1a MINIMAL LEVEL, UNEVEN COVERAGE
     ->1b MINIMAL LEVEL, EVEN COVERAGE
     ->2 BASIC INFORMATION LEVEL
     ->2a BASIC INFORMATION LEVEL, INTRODUCTORY 
     ->2b BASIC INFORMATION LEVEL, ADVANCED
     ->3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL
     ->3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY
     ->3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED
     ->4 RESEARCH LEVEL
     ->5 COMPREHENSIVE LEVEL

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General Policy

A. Collection Codes: Definitions
Collection Level/Current Collection
Acquisitions Commitment
Collection Goal
B. Collection Levels: Codes and Definitions

1 MINIMAL LEVEL 1a MINIMAL LEVEL, UNEVEN COVERAGE 1b MINIMAL LEVEL, EVEN COVERAGE 2 BASIC INFORMATION LEVEL 2a BASIC INFORMATION LEVEL, INTRODUCTORY 2b BASIC INFORMATION LEVEL, ADVANCED 3 STUDY OR INSTRUCTIONAL SUPPORT LEVEL 3a STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY 3b STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED 4 RESEARCH LEVEL 5 COMPREHENSIVE LEVEL

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IV Collection Assessment

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  1. Government and Politics
  2. History and Geography
  3. Hospitality (Hotel, Restaurant, Travel and Tourism)
  4. Literature *active
  5. Library and Information Science
  6. Mass Communications, Journalism, Television and Film
  7. Mathematics and Computer Science
  8. Modern Languages
  9. Pharmacy and Allied Health
  10. Philosophy
  11. Physics
  12. Psychology *active
  13. Sociology and Anthropology
  14. Speech, Communication Sciences, and Theater
  15. Theology and Religious Studies
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   ->11.  History and Geography
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   ->16.  Mathematics and Computer Science
   ->17.  Modern Languages
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   ->24.  Theology and Religious Studies
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   ->2.  Scientific Inquiry
   ->3.  Writing Studies
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  8. Environmental Studies
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   ->2.  Asian Studies
   ->3.  Athletic Administration
   ->4.  Biology
   ->5.  Business and Economics * active
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   ->7.  Criminal Justice and Legal Studies
   ->8.  Education
   ->9.  Environmental Studies
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A. Subject Collections

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B. Supporting the Core

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B. Supporting the Core
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B. Supporting the Core

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  5. Business and Economics * active
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  8. Education
  9. Environmental Studies
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  1. Art and Music
  2. Asian Studies
  3. Athletic Administration
  4. Biology
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  6. Chemistry
  7. Criminal Justice and Legal Studies
  8. Education
  9. Environmental Studies
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3. Athletic Administration 4. Biology 5. Business and Economics * active 6. Chemistry 7. Criminal Justice and Legal Studies 8. Education 9. Environmental Studies 10. Government and Politics 11. History and Geography 12. Hospitality (Hotel, Restaurant, Travel and Tourism) 13. Literature *active 14. Library and Information Science 15. Mass Communications, Journalism, Television and Film 16. Mathematics and Computer Science 17. Modern Languages 18. Pharmacy and Allied Health 19. Philosophy 20. Physics 21. Psychology *active 22. Sociology and Anthropology 23. Speech, Communication Sciences, and Theater 24. Theology and Religious Studies

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  1. Athletic Administration
  2. Biology
  3. Business and Economics * active
  4. Chemistry
  5. Criminal Justice and Legal Studies
  6. Education
  7. Environmental Studies
  8. Government and Politics
  9. History and Geography
  10. Hospitality (Hotel, Restaurant, Travel and Tourism)
  11. Literature *active
  12. Library and Information Science
  13. Mass Communications, Journalism, Television and Film
  14. Mathematics and Computer Science
  15. Modern Languages
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  20. Sociology and Anthropology
  21. Speech, Communication Sciences, and Theater
  22. Theology and Religious Studies
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  2. Scientific Inquiry
  3. Writing Studies
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  2. Asian Studies
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III Library Collections

A. Subject Collections

1. Art and Music 2. Asian Studies 3. Athletic Administration 4. Biology 5. Business and Economics * active 6. Chemistry 7. Criminal Justice and Legal Studies 8. Education 9. Environmental Studies 10. Government and Politics 11. History and Geography 12. Hospitality (Hotel, Restaurant, Travel and Tourism) 13. Literature *active 14. Library and Information Science 15. Mass Communications, Journalism, Television and Film 16. Mathematics and Computer Science 17. Modern Languages 18. Pharmacy and Allied Health 19. Philosophy 20. Physics 21. Psychology *active 22. Sociology and Anthropology 23. Speech, Communication Sciences, and Theater 24. Theology and Religious Studies

B. Supporting the Core

1. Discover New York 2. Scientific Inquiry 3. Writing Studies

IV Collection Assessment

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M. Replacement of Lost or Damaged Material
N. Materials Not To Be Acquired

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Table of Contents

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St. John's University Libraries Collection Development Policy Statement [Draft 12/04//2006] Table of Contents

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St. John's University Libraries
Collection Development Policy Statement
[Draft 12/04//2006]
Table of Contents

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J. Collection Maintenance and Preservation K. Multiple Copies L. Reserves M. Replacement of Lost or Damaged Material N. Materials Not To Be Acquired

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J. Collection Maintenance and Preservation
K. Multiple Copies
L. Reserves
M. Replacement of Lost or Damaged Material
N. Materials Not To Be Acquired

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II General Collection Management: Principles and Constraints

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B. Going Digital
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St. John's University Libraries

Collection Development Policy Statement

[Draft 12/04//2006]

Table of Contents

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Method of Withdrawals Withdrawal Criteria Withdrawal Guidelines for General Subject Areas Weeding Criteria for Periodicals Materials That Should Not Be Weeded Discarding Withdrawn Materials

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   ->1.   Method of Withdrawals
   ->2.   Withdrawal Criteria 
   ->3.   Withdrawal Guidelines for General Subject Areas
   ->4.   Weeding Criteria for Periodicals
   ->5.   Materials That Should Not Be Weeded
   ->6.   Discarding Withdrawn Materials 
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1. Print Materials 2. Non-Print Physical Materials 3. Digital Materials

D. Languages and Translations E. Faculty Publications and Local Authors/Interests F. Recreational Reading G. Acquisitions Procedures Affecting Collection Policy H. Gifts and Exchanges I. Collection Maintenance: Withdrawals

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   ->1.   Print Materials
   ->2.   Non-Print Physical Materials
   ->3.   Digital Materials

D. Languages and Translations
E. Faculty Publications and Local Authors/Interests
F. Recreational Reading
G. Acquisitions Procedures Affecting Collection Policy
H. Gifts and Exchanges
I. Collection Maintenance: Withdrawals
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C. Specific Formats

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   ->2.  Selection Criteria
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      ->b) Guidelines for Selecting Periodicals
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II General Collection Management: Principles and Constraints

A. Currency of Collection
B. Selection of Materials
 ->1.  Selection Sources
 ->2.  Selection Criteria
  ->a) General Criteria
  ->b) Guidelines for Selecting Periodicals
  ->c) Guidelines for Selecting Digital Materials
  ->d) Guidelines for Selecting Media Center Materials

C. Specific Formats

1. Print Materials 2. Non-Print Physical Materials 3. Digital Materials

D. Languages and Translations E. Faculty Publications and Local Authors/Interests F. Recreational Reading G. Acquisitions Procedures Affecting Collection Policy H. Gifts and Exchanges I. Collection Maintenance: Withdrawals

Method of Withdrawals Withdrawal Criteria Withdrawal Guidelines for General Subject Areas Weeding Criteria for Periodicals Materials That Should Not Be Weeded Discarding Withdrawn Materials J. Collection Maintenance and Preservation K. Multiple Copies L. Reserves M. Replacement of Lost or Damaged Material N. Materials Not To Be Acquired

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B. Going Digital
[more]
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I Introduction?

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A. Mission, Vision, and Goals B. Going Digital [more]

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St. John's University Libraries

Collection Development Policy Statement

[Draft 12/04//2006]

Table of Contents

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'''St. John's University Libraries

Collection Development Policy Statement'''

[Draft 12/04//2006]

Table of Contents

I Introduction

Indented text

A. Mission, Vision, and Goals B. Going Digital [more]

II General Collection Management: Principles and Constraints

A. Currency of Collection B. Selection of Materials

1. Selection Sources 2. Selection Criteria

a) General Criteria b) Guidelines for Selecting Periodicals c) Guidelines for Selecting Digital Materials d) Guidelines for Selecting Media Center Materials

C. Specific Formats

1. Print Materials 2. Non-Print Physical Materials 3. Digital Materials

D. Languages and Translations E. Faculty Publications and Local Authors/Interests F. Recreational Reading G. Acquisitions Procedures Affecting Collection Policy H. Gifts and Exchanges I. Collection Maintenance: Withdrawals

Method of Withdrawals Withdrawal Criteria Withdrawal Guidelines for General Subject Areas Weeding Criteria for Periodicals Materials That Should Not Be Weeded Discarding Withdrawn Materials J. Collection Maintenance and Preservation K. Multiple Copies L. Reserves M. Replacement of Lost or Damaged Material N. Materials Not To Be Acquired

III Library Collections

A. Subject Collections

1. Art and Music 2. Asian Studies 3. Athletic Administration 4. Biology 5. Business and Economics * active 6. Chemistry 7. Criminal Justice and Legal Studies 8. Education 9. Environmental Studies 10. Government and Politics 11. History and Geography 12. Hospitality (Hotel, Restaurant, Travel and Tourism) 13. Literature *active 14. Library and Information Science 15. Mass Communications, Journalism, Television and Film 16. Mathematics and Computer Science 17. Modern Languages 18. Pharmacy and Allied Health 19. Philosophy 20. Physics 21. Psychology *active 22. Sociology and Anthropology 23. Speech, Communication Sciences, and Theater 24. Theology and Religious Studies

 B. Supporting the Core

1. Discover New York 2. Scientific Inquiry 3. Writing Studies

IV Collection Assessment

I Introduction

A. Mission, Vision, and Goals

Mission: The St. John's University Libraries are committed to supporting the teaching and learning processes by providing content-based information resources, instructional services, and other support in the most effective formats for University programs and student and faculty research. The Libraries provide the foundation for the University's mission of academic excellence and lifelong learning.

Vision: The University Libraries will be a physical and virtual information crossroads community, helping all library users achieve success through quality service and ubiquitous access. To achieve this vision we must sustain excellence by both honoring and renewing tradition.

Goals:

To provide learning resources in the most effective format to support curricula and research activities, with an emphasis on digital formats. To provide a range of services which facilitate access to information for intellectual growth, both on and off campus. To provide the St. John's community with opportunities for independent and lifelong learning. To improve physical facilities so that the Libraries provide a well maintained environment conducive to research, study, and collaborative learning. To establish policies and procedures that will improve communication, the organizational climate, and the Library's effectiveness. B. Going Digital

In order to support the Universityís commitment to providing a 21st century education and to leverage the investment in information technology, the Libraries are actively acquiring materials in digital format whenever possible. In particular, the Libraries are seeking to collect digital reference works, as well as online government documents, electronic journals, ebooks, and digital media. Print materials should be withdrawn if there is a digital counterpart available. This policy applies to both new and retrospective materials. The goal is for digital materials to comprise over fifty percent of the Librariesí collection in the upcoming years.

I General Collection Management: Principles and Constraints

A. Currency of Collection

Current information is required to support the teaching, learning, and research needs of all programs in St. Johnís University. The issue of currency is especially critical in pure and applied sciences. While all undergraduate programs need current publications, in the humanities and social sciences historical materials are also important and should be retained. Graduate programs require older materials to support historical research and comparative studies.

The currency of the collection is ensured by ongoing selection and acquisition of new materials, consultation with teaching faculty regarding current curriculum needs, and systematic weeding of dated materials.

B. Selection of Materials

General Policy

In support of the Librariesí "Going Digital" initiative, the Libraries' policy is to acquire materials in digital format whenever appropriate. Among these are ejournals, ebooks, online databases, digital media, and electronic government documents. By emphasizing the growth of the digital collection, the Library is supporting the Universityís commitment to providing a 21st Century education for its student body.

Subject specialists are responsible for selecting materials for their subject area in all formats. Faculty, administrators, staff, and students are actively encouraged to submit suggestions for Library purchases. Because of the need for timely materials in the collection, selection must be done on an ongoing basis throughout the year.

1. Selection Sources

Publishers' catalogs and announcements, Choice and Library Journal reviews, and professional library journals are distributed to the library selectors who recommend titles for purchase. Selectors are also responsible for scanning subject periodical literature and standard review sources to identify titles to be acquired. Teaching faculty receive publishers' catalogs and announcements directly from the publishers and/or from the Library. Other selection sources include book reviews of major newspapers, such as The New York Times or The Wall Street Journal.

In the absence of a review in the professional literature, a selector should consider other criteria in determining whether to recommend acquisition of an item.

2. Selection Criteria

a) General Criteria for Selecting Materials

Support of the curricula, especially undergraduate study and learning. Appropriateness for use in St. John's programs. Level of St. John's program in subject area (undergraduate, masters, or doctoral). Currency and timeliness of the material. Lasting or scholarly value of the material. Author qualifications and reputation. Publisher authority and reputation. High standards of quality in content, format, and/or literary merit. Favorable review in a professional journal. Gaps in the collection in subject area. Language; except for the Asian Collection, only very select non-English materials should be acquired.. Budgetary considerations and price. Format of the material, with an emphasis on acquiring digital formats whenever appropriate. b) Guidelines for Selecting Periodicals

In addition to the General Criteria, the following criteria are used when selecting periodicals:

Which University academic program(s) will benefit from the subscription, and the program(s) comparative size and academic level. The journalís reputation. Whether the journal is considered to be a core journal; for example, if it is indexed in Scopus. Whether the journal is available on electronic format, and whether it is subject to electronic embargo. c) Guidelines for Selecting Digital Materials

In support of the Library's "Going Digital" policy, the Libraries are actively acquiring electronic resources whenever appropriate. Among these are online databases, e-journals, e-books, electronic government documents, and streaming media.

1. Cooperative collection development:

Collaborate with WALDO and other consortia to obtain the best mix of electronic resources at the most favorable terms. 2. Overlap with other electronic resources

Materials should not significantly duplicate the contents of other database subscriptions or print holdings. The Library must consider the increase in coverage versus the costs incurred. 3. Community Served by Electronic Resources

Intellectual level of material and depth of coverage consistent with the needs of St. John's undergraduates, graduate students, faculty, and administration. Ease of search, and suitability of search methodology for an academic environment.

 4. Technical and Service Concerns

Vendor reputation and performance. Timeliness of updates. Compatibility with Library hardware and software. Remote access for authorized users both on and off campus. Availability of various file formats, i.e. Word, PDF, or Excel. Interoperability with bibliographic utilities such as RefWorks. Support for collaborative learning. Ability to customize search or other session preferences, and to save information between sessions. Ability to save selected materials to storage devices and to print selected materials. Restrictions (if any) on multiple users. Requirements for proprietary or special software, individual accounts, or individual passwords. Ability to integrate with online Library catalog or other databases and ease of removal if subscription is cancelled. Copyright and licensing restrictions. Provisions for adding or removing individual items as required to the subscription. Web usage statistics and reporting tools that conform to ICOLC standards. Provisions for long term ownership of archival copies. Adequacy of online help or other documentation. Availability of technical support. Need for staff assistance and training. 5. Relationship to Materials in Other Formats

Will electronic resources duplicate, replace or supplement print sources? Do electronic resources reflect the excellence, comprehensiveness, and authoritativeness expected of materials in other formats? Are the same materials available electronically from other aggregators or publishers? 3. Guidelines for Media Center Materials

Media Center materials are selected in accordance with the General Selection Criteria. The preferred format for media is digital, including streaming media, digital downloads, and DVDís. Film and videocassettes should be collected only when not available in other formats. LPs should not be added to the collections except in rare circumstances.

The quality, standards, and technical considerations unique to media materials must be assessed by the Media Librarian before these materials are added to the collection.

C. Specific Formats

General Policy

Regardless of the physical format, materials may be either monographic or serial in nature. The following are definitions of publication types collected by the Libraries.

Monograph. A non-serial publication that is complete in one part or intended to be completed in a finite number of separate parts, and frequently published in series.

Serial. Any publication issued in successive parts, appearing at usually regular intervals, and, as a rule, intended to continue indefinitely.

The following formats are collected by the Libraries:

1. Print materials

Monographs: Books, pamphlets, and sets acquired through firm orders and on approval. These are selected as per appropriate subject section of this policy. Periodicals, magazines, newspapers,and newsletters: Acquired through subscriptions. Periodicals are defined as publications of a non-monographic nature, which appear more than once a year, and which are expected to continue for an indefinite time. Non-periodical serials: Annuals, yearbooks, irregular serials, indexes, directories, and loose-leaf services acquired through standing orders. Children's books: Books written at the reading level of children. St. John's University dissertations and theses: Publications written as part of degree requirements have been collected in both paper (Reserve) and microform (Reference). Recent dissertations and theses are available online. Textbooks: Publications used for the study of a particular subject or as manuals of instruction. Intended for classroom use, they often come with teachers guides and are frequently updated. The Libraries purchase k-12 textbooks for the IMC Collection, Main Library and Educational Materials Collection, Staten Island Library. A textbook may be purchased for a subject collection only if is a classic, if it represents a major achievement in the field, or is written by a University faculty member (for the Faculty Publications Collection). Other print materials: Study guides, maps, posters, musical scores, and tests should be acquired in accordance with appropriate subject sections of this policy. 2. Non-Print Physical Materials

  Media and Audiovisual Materials. Materials in audio and visual formats which convey information primarily by sound and image rather than by text. Many of these materials require the use of special equipment in order to be seen or heard. They include streaming media, computer files, DVDís, CDís, 16mm films, filmstrips, video cassettes, compact discs, audio cassettes, and records. Multimedia sets covering a wide variety of subject areas are acquired for the IMC and the Media collections.

Microforms (film, fiche). Microfilm is a photograph on cellulose tape. It may be negative or positive and is either 16mm or 35mm. Microfiche is a flat sheet of photographic film which has microimages of the text of a publication. Ultrafiche (Ultramicrofiche) is a microfiche with such small images that approximately 3,000 pages may be accommodated on one 4 x 5 fiche. The Main Library has collections on ultrafiche including the Library of English Literature (LEL) and the Library of American Civilization (LAC) series in the Reference Area. Microforms are acquired to save space (periodicals and newspapers) or to provide research materials (unpublished documents, dissertations and theses.) When possible and appropriate, microforms are being replaced with digital counterparts.

Other Non-Print Materials. Realia (globes, toy clocks, musical instruments), manipulatives (blocks, rods), games (role playing games and educational games) should be acquired in accordance with appropriate subject sections of this policy. 3. Digital Materials

Digital materials formats utilized by the Libraries include: online databases, ejournals, ebooks, DVDís and CDís, streaming media and digital downloads, and computer software. Types of electronic formats include: a) bibliographic files, such as abstracting and indexing services; b) non-bibliographic files which present full-text or numeric data; and c) instructional software which present concepts to facilitate instruction.

The following are some specific examples of digital formats:

Computer software and files. Software refers to programs executed by a microcomputer. A computer file is a file encoded for manipulation by a computer. DVDís and CDís. Compact Disks are plastic disks with a reflective metal coating which are read by a small laser beam. CDís have largely been supplanted by DVDís, which have faster response times and increased storage capacity. CDís and DVDs require special players that are now built into most computers, including St. Johnís laptops. Online databases. Subscriptions to online databases are available through the Libraryís webpages, both on and off campus. An increasing number of fulltext articles and books, image files, and statistical files are available online to the University community. Ebooks and ejournals. Selected ebooks and online journals are currently being acquired.

 D. Languages and Translations

General Policy

Materials are collected primarily in English.

Foreign Languages: Selected foreign language materials should be added as appropriate for specific collections or subject disciplines if required by curriculum.

Translations: The Libraries collect translations of works. If an English translation of a foreign language title is not available, acquiring a translation into one of the languages collected by the Library is acceptable. Translations of works originally published in English are collected only if necessary for comparative study or literary criticism. Otherwise, works originally published in English that are translated into other languages are not added to the collection. E. Faculty Publications and Local Authors/Interests

General policy

The Library collects materials by local authors and University faculty in accordance with the following guidelines:

Faculty publications

The Libraries acquire all publications, in any format, written or edited by St. John's University faculty. These works must have been written or edited during the faculty member's tenure at St. John's. Typically, the Main Library acquires at least two copies of each publication, one for the circulating collection and the other for the Faculty Publications Collection. If appropriate, a third copy may be acquired for the Staten Island Library. It is the responsibility of the individual faculty members to inform the Library about their publications. The Library requests that faculty provide copies of their publications to be added to the collection. If the faculty member cannot provide the item, the Library should attempt to purchase it. Monographs to which faculty members make a significant contribution (e.g. chapter) could also be considered for the Faculty Publications Collection.

Local authors

The Libraries collect materials addressing local interests or written or by local authors as these materials relate to the University and its programs, especially ďDiscover New YorkĒ which is part of the core curriculum.

F. Recreational Reading

General Policy

Recreational reading materials are provided on a limited basis in support of leisure reading.

Popular Periodicals: A small number of journals of general interest which are intended for recreational and general information reading are purchased by the libraries. The latest issue of selected, popular titles (e.g. New York, Rolling Stone, Reader's Digest) are placed on display.

Leased materials: St. John's University Libraries lease selected, new popular fiction and non-fiction titles from the McNaughton Book Service. New titles are selected each month by the Director of Public Services and by the Associate Dean for the Staten Island Library. Some titles may be added to the permanent collection. G. Acquisitions Procedures Affecting Collection Policy

General Policy

Library materials are acquired through a variety of methods, including approval plans, blanket orders and memberships, standing orders, firm orders, gifts and exchanges, and government documents through depository programs. The Voyager Acquisitions Module facilitates all order processing and expenditure control. All materials for both campuses are acquired through Collections & Information Management.

Firm orders

The Main Library acquires materials selected by Library and Teaching faculty, regardless of format or language, from domestic and foreign vendors or directly from publishers. The Acquisitions Department attempts to obtain materials at the best possible cost.

Approval Plans

Approval plans provide materials for both campuses. Comprehensive approval plans assure the greatest representation possible of current materials in support of the academic programs. They complement the the selection of monographic materials bt Library and Teaching Faculty. Approval plans supply materials published in the U.S., Canada, U.K, and Australia. The Library develops specific profiles by discipline with particular vendors who provide either books or selection slips. The Library cannot overly rely on approval plans. Approvals must be carefully monitored and supplemented with firm orders made by subject specialists in order to best serve the needs of the St. Johnís community.

Blanket Orders and Memberships

The Libraries maintain membership in professional organizations for the purpose of receiving their publications if they cannot be acquired in any other way, or if there is a cost advantage. Also, blanket orders are maintained with organizations (e.g., American Library Association and others) so that the Libraries receives all publications issued by these organizations. Blanket orders must be reviewed on an ongoing basis.

Standing Orders and Continuations

The Main Library maintains a number of standing orders for works published as continuations. Continuations include series, non-periodical serials, supplements to existing works, indexes to serials or sets, and works that are likely to have supplements or frequent revisions.

All standing orders are reviewed on an ongoing basis. Careful examination and reevaluation of titles placed on standing order is required, since the cost of these publications is generally high. If no justifiable need exists and they do not directly support the curricula, their purchase may be deferred. Additionally, selectors should consider which titles do not need to be acquired every year. Standing orders are maintained to acquire publications for both the Main and the Staten Island Libraries.

Periodicals

When a faculty member, subject specialist, or other member of the University community recommends a new subscription, the Head of Serials reviews the publication using the selection criteria listed above. This Head of Serials consults with the librarian in charge of the department where the periodical is likely to be housed about the advisability of ordering the publication.

Government Documents Depository Program

A selective depository program exists in the Main Library for documents published by the United States Government Publications Office. Documents that have relevance to the University's academic programs and meet the needs of the University community receive primary consideration for selection. The Government Documents Librarian submits the list of selected items to the Government Printing Office. Prior to submission, the list is circulated among subject selectors who make recommendations for materials to be included. Selected government documents may be purchased for departmental collections. Wherever possible, an effort is made to access or acquire government documents in electronic format.

H. Gifts and Exchanges

General Policy

To supplement acquisition efforts, the Libraries accept donations of materials suitable for inclusion in the collections. Before being added to the collection, all gift materials should be reviewed by a bibliographer.

Gifts

Before gifts are accepted, it is Library policy to determine their usefulness to the collections. Donors should contact the Acquisitions Coordinatoror in Queens or in Staten Island the Library Director of the Staten Island Library in person, by phone, by mail, or email. When appropriate, the Library should obtain a list of donated materials before accepting a gift. All gifts are accepted with the understanding that after receipt, the Library acquires ownership and reserves the right to dispose of materials in an appropriate way. Donors should be made aware that not all items donated may be added to the collections. Items which duplicate holdings or are inappropriate will be disposed of at the libraries' discretion. This includes donations to other libraries and support of worthy causes.

Gifts received on the Staten Island campus for the Staten Island Library collection should be evaluated by an appropriate subject bibliographer in the Staten Island Library and forwarded to the Main Library for processing. Gifts not accepted for Staten Island should be forwarded to the Main Library.

Exchanges

The St. John's University Libraries exchange materials with other libraries and institutions. Each exchange agreement should be negotiated in advance and materials accepted on exchange are governed by the same criteria that are used for all materials added to the collection.

Acknowledgments of Gifts

Gifts for the Main Library are acknowledged by the Acquisitions Coordinator. Gifts for the Staten Island Library are acknowledged by the Director of the Staten Island Library. Acknowledgments may be general for the entire gift or, if requested by the donor for rare and valuable gifts, may list individual titles donated. No monetary appraisal of gifts is provided.

I. Collection Maintenance: Withdrawals

General Policy

To eliminate dated information and in view of space considerations, Library collections should be weeded systematically. Some distinctive Library collections have separate weeding guidelines and criteria. When in doubt about weeding decisions, consultation with the Acquisitions Coordinator and appropriate teaching faculty is advised.

1. Method of Withdrawals

The Voyager Circulation Module can be used as an aid in making withdrawal decisions. Relevant information includes:

   Number of historical charges 
  Number of historical browses 
   Date of last transaction 

2. Withdrawal Criteria

Weeding criteria are based on the material's relation to academic curriculum and the type, level, and quantity of faculty or student research being carried on in a particular area. Also, the material's physical condition, language, age, and appropriateness of its content are directly related to weeding decisions. To determine if a volume should be withdrawn the following criteria should be taken into account:

Age of the book and its relation to the curriculum: Retain materials that are still current and relevant to the program. Use the copyright date and the date of purchase to determine the book's age. Withdraw dated materials or those that contain innacurate or misleading information. Availability of later editions in the collection: Only retain earlier editions if there is a compelling reason, i.e. they contain sections useful for comparison, research, instruction, or historical value. Circulation/In-house use: Heavy, recent circulation or in-house use (browsing), indicate the need to retain a title. If an item did not circulate within the past ten years, it should be considered for withdrawal. This does not apply to non-circulating works or multivolume sets. Works that have been superseded or cumulated in more comprehensive publications. Incomplete series or series/serials and subscriptions that have been dropped when they no longer support the academic programs. Volumes acquired by mistake, e.g. textbooks, vanity press titles. Volumes whose poor physical condition make them unsuitable for circulation, and cannot be repaired. If appropriate, consider replacement with the most current edition, or a similar title in the same subject area.

  In general, duplicate copies should be withdrawn. 

Availability of electronic copy. 3. Withdrawal Guidelines for General Subject Areas

Humanities - Withdraw previous editions if later editions are available containing new or revised information. Be guided by usage patterns and a title's support of the curriculum.

Pure and Applied Sciences - Weed systematically, since scientific information changes very rapidly.

Pure Science - withdraw after five years. Mathematics - withdraw after ten years. Computers hardware and technology - withdraw after five years. Computer software - withdraw when dated, usually less than five years. Medicine and health Ė withdraw after five to ten years. Pharmacy and allied health professions - withdraw after five to ten years. Social Sciences - Withdraw books that contain outdated information no longer current; however, keep if useful even when old. Generally, withdraw when works do not reflect current knowledge on the subject. Since topical materials in social sciences often become dated, they need to be reviewed frequently for continued retention.

4. Weeding Criteria for Periodicals and Serials When applying general criteria to the weeding process, consider the following:

Does the title still support the curriculum? Has the serial ceased publication? How complete is the set? Is information in the periodical or serial obsolete? Is it already available on microfilm or microfiche? Has the material been indexed? Is the journal available online? If so, how complete are the backfiles? Is there an embargo period? Does the Library have ownership or access rights? 5. Materials That Should Not Be Weeded

Items listed in one of the standard catalogs or bibliographies. Items that circulated within the last five years. Items frequently browsed within last five years. Unabridged dictionaries. Biographical dictionaries, unless available online. Classics and books of historical value to research and instruction. Works published by St. John's University Press. Works written by St. John's University faculty. 6. Discarding Withdrawn Materials

After evaluation, items withdrawn from the Collection should be disposed of in a way most beneficial to the Libraries. This includes by sale or gift to the University community, or by donation to humanitarian or other worthy causes.

J. Collection Maintenance and Preservation

General Policy

The Library takes measures to preserve the physical condition of materials contained in the collection. The majority of new paperback items are bound, and older items that become damaged or worn are repaired or replaced if the items still support the curriculum.

1. Preservation of new items

Some new paperback items are bound after acquisition. The Head of Serials or other Library faculty determine which items are bound in-house by the Preservation Unit and which are sent out for commercial binding. One criteria is the cost of replacement versus the cost of binding.

Paperbacks receiving inhouse binding include items that are saddle stapled, items with a strong original binding that are not expected to have heavy use, and many computer books which, because of the timely nature of their content, need to be processed quickly.

Paperbacks sent for commercial binding receive either Class A binding or the less expensive Commercial Shiny binding. Expensive items, science books, and items with glossy pages receive Class A binding. All others receive Commercial Shiny binding.

2. Preservation of older items

The Preservation Unit of the Library is responsible for repairing and rebinding certain older, damaged books in the collection. The decision to repair, rebind, or withdraw a book is made by the Acquisitions Coordinator or a subject bibliographer who determines whether or not the item should be retained in the collection.

The Acquisitions Coordinator determines whether it is feasible to repair an item and recommends a method of preservation.

If the text block is clean and intact and the paper is not brittle, books can be rebound. Torn or loose pages can be repaired, and missing pages photocopied from another copy. Items beyond repair are replaced if they are available and if the cost is not prohibitive. If they cannot be replaced, the Preservation Unit should place the damaged item in a wrapper or a box to prevent further deterioration.

The only items in the Collection that are eligible for microfilming for preservation purposes are materials in the University Archives. These include all vital University records, some fragile materials, and some important historical items.

K. Multiple Copies

General Policy

It is the general policy of the St. John's University Libraries to purchase one copy per title and avoid unnecessary duplicate purchase of library materials, with the following exceptions:

Reserve items needed on multiple campuses. Items that circulate frequently, or that are needed by a large number of students in a given subject area. Reference materials duplicated among various Library departments as necessitated by demand, access, or Library hours. Some faculty publications (one circulation, one Faculty Publications Collection) In general, those materials that require simultaneous usage should be acquired in digital format. Duplication Between SJU Libraries

The Libraryís multiple campus operation requires proportional distribution of resources and services to enable them to accomplish their mission. Each Library should purchase essential reference items and materials which support the curriculum regardless of duplication in the other campus Library. Whenever possible, materials that are needed on multiple campuses should be acquired in digital format. Very expensive reference items should be purchased for one campus only. A core collection will thus be housed on both campuses to provide adequate services.

Staten Island relies on the Queens campus library to provide, through inter-campus loan, subject depth and research level materials. Typically, multiple copies are not purchased for Staten Island.

L. Reserves [must be revised to reflect electronic reserves]

General Policy

Reserve collection information is available in the Libraryís online catalog. Reserve materials include books, pamphlets, and photocopies that have been selected by teaching faculty for either recommended or required reading. These materials may be part of the Library's collections (class reserve) or they may be faculty's personal copies (personal copy reserve). Certain heavily used reference materials and University publications are also kept on reserve to ensure access for all who need to use them. These items may be placed on reserve by any Library department due to anticipated high use and/or probability of mutilation or theft. Where possible, and in accordance with ďfair useĒ guidelines, reserve materials are available electronically via the Libraryís ereserve system.

University publications kept on reserve include current SJU yearbooks, course bulletins and student newspapers. The loan period for reserve materials in Both Libraries can be up to two hours, overnight, or up to and including seven days. The loan period can be determined by the teaching faculty.

Requests to place items already available in the collection on reserve in the Main Library require a two week notice in advance of the assignment. Staten Island reserve materials require a one week notice. For both campuses, reserve requests are handled in the order they are received.

Reserve materials are removed on request of the faculty member who placed the material on reserve.

M. Replacement of Lost or Damaged Material

The general criteria for selection apply to lost and worn out materials if these materials are to be replaced in the collections. In addition, consider the following:

If item is still in print. Date of publication. Availability of later editions or other titles in this subject area if the title is no longer available. Past usage. Availability in the collection of other materials and other formats covering this subject area. Need for additional copies. N. Materials Not To Be Acquired

While it is the policy of the Main and the Staten Island libraries to be open to the purchase of all appropriate materials, the following selected categories are usually not acquired:

Textbooks used for courses at SJU Hobby materials, such as practical how-to books Mass market paperbacks Catalogs, such as stamp, coin, boat and automobile pricing guides Preliminary editions Spiral bindings that cannot be bound. except for IMC/Educational Materials collections Ephemera Subject areas outside the collection profile Duplicate materials available in other formats In addition, the Staten Island Library does not collect the following categories of material:

Audiovisual materials, including videocassettes, films, slides, records, and CDs/DVDs Rare books and manuscripts Dissertations and theses Art works and posters Exceptions are made on a case by case basis if it can be determined that these materials meet specific curricular needs.

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'''St. John's University Libraries

Collection Development Policy Statement'''

[Draft 12/04//2006]

Table of Contents

I Introduction

A. Mission, Vision, and Goals B. Going Digital [more]

II General Collection Management: Principles and Constraints

A. Currency of Collection B. Selection of Materials

1. Selection Sources 2. Selection Criteria

a) General Criteria b) Guidelines for Selecting Periodicals c) Guidelines for Selecting Digital Materials d) Guidelines for Selecting Media Center Materials

C. Specific Formats

1. Print Materials 2. Non-Print Physical Materials 3. Digital Materials

D. Languages and Translations E. Faculty Publications and Local Authors/Interests F. Recreational Reading G. Acquisitions Procedures Affecting Collection Policy H. Gifts and Exchanges I. Collection Maintenance: Withdrawals

Method of Withdrawals Withdrawal Criteria Withdrawal Guidelines for General Subject Areas Weeding Criteria for Periodicals Materials That Should Not Be Weeded Discarding Withdrawn Materials J. Collection Maintenance and Preservation K. Multiple Copies L. Reserves M. Replacement of Lost or Damaged Material N. Materials Not To Be Acquired

III Library Collections

A. Subject Collections

1. Art and Music 2. Asian Studies 3. Athletic Administration 4. Biology 5. Business and Economics * active 6. Chemistry 7. Criminal Justice and Legal Studies 8. Education 9. Environmental Studies 10. Government and Politics 11. History and Geography 12. Hospitality (Hotel, Restaurant, Travel and Tourism) 13. Literature *active 14. Library and Information Science 15. Mass Communications, Journalism, Television and Film 16. Mathematics and Computer Science 17. Modern Languages 18. Pharmacy and Allied Health 19. Philosophy 20. Physics 21. Psychology *active 22. Sociology and Anthropology 23. Speech, Communication Sciences, and Theater 24. Theology and Religious Studies

 B. Supporting the Core

1. Discover New York 2. Scientific Inquiry 3. Writing Studies

IV Collection Assessment

I Introduction

A. Mission, Vision, and Goals

Mission: The St. John's University Libraries are committed to supporting the teaching and learning processes by providing content-based information resources, instructional services, and other support in the most effective formats for University programs and student and faculty research. The Libraries provide the foundation for the University's mission of academic excellence and lifelong learning.

Vision: The University Libraries will be a physical and virtual information crossroads community, helping all library users achieve success through quality service and ubiquitous access. To achieve this vision we must sustain excellence by both honoring and renewing tradition.

Goals:

To provide learning resources in the most effective format to support curricula and research activities, with an emphasis on digital formats. To provide a range of services which facilitate access to information for intellectual growth, both on and off campus. To provide the St. John's community with opportunities for independent and lifelong learning. To improve physical facilities so that the Libraries provide a well maintained environment conducive to research, study, and collaborative learning. To establish policies and procedures that will improve communication, the organizational climate, and the Library's effectiveness. B. Going Digital

In order to support the Universityís commitment to providing a 21st century education and to leverage the investment in information technology, the Libraries are actively acquiring materials in digital format whenever possible. In particular, the Libraries are seeking to collect digital reference works, as well as online government documents, electronic journals, ebooks, and digital media. Print materials should be withdrawn if there is a digital counterpart available. This policy applies to both new and retrospective materials. The goal is for digital materials to comprise over fifty percent of the Librariesí collection in the upcoming years.

I General Collection Management: Principles and Constraints

A. Currency of Collection

Current information is required to support the teaching, learning, and research needs of all programs in St. Johnís University. The issue of currency is especially critical in pure and applied sciences. While all undergraduate programs need current publications, in the humanities and social sciences historical materials are also important and should be retained. Graduate programs require older materials to support historical research and comparative studies.

The currency of the collection is ensured by ongoing selection and acquisition of new materials, consultation with teaching faculty regarding current curriculum needs, and systematic weeding of dated materials.

B. Selection of Materials

General Policy

In support of the Librariesí "Going Digital" initiative, the Libraries' policy is to acquire materials in digital format whenever appropriate. Among these are ejournals, ebooks, online databases, digital media, and electronic government documents. By emphasizing the growth of the digital collection, the Library is supporting the Universityís commitment to providing a 21st Century education for its student body.

Subject specialists are responsible for selecting materials for their subject area in all formats. Faculty, administrators, staff, and students are actively encouraged to submit suggestions for Library purchases. Because of the need for timely materials in the collection, selection must be done on an ongoing basis throughout the year.

1. Selection Sources

Publishers' catalogs and announcements, Choice and Library Journal reviews, and professional library journals are distributed to the library selectors who recommend titles for purchase. Selectors are also responsible for scanning subject periodical literature and standard review sources to identify titles to be acquired. Teaching faculty receive publishers' catalogs and announcements directly from the publishers and/or from the Library. Other selection sources include book reviews of major newspapers, such as The New York Times or The Wall Street Journal.

In the absence of a review in the professional literature, a selector should consider other criteria in determining whether to recommend acquisition of an item.

2. Selection Criteria

a) General Criteria for Selecting Materials

Support of the curricula, especially undergraduate study and learning. Appropriateness for use in St. John's programs. Level of St. John's program in subject area (undergraduate, masters, or doctoral). Currency and timeliness of the material. Lasting or scholarly value of the material. Author qualifications and reputation. Publisher authority and reputation. High standards of quality in content, format, and/or literary merit. Favorable review in a professional journal. Gaps in the collection in subject area. Language; except for the Asian Collection, only very select non-English materials should be acquired.. Budgetary considerations and price. Format of the material, with an emphasis on acquiring digital formats whenever appropriate. b) Guidelines for Selecting Periodicals

In addition to the General Criteria, the following criteria are used when selecting periodicals:

Which University academic program(s) will benefit from the subscription, and the program(s) comparative size and academic level. The journalís reputation. Whether the journal is considered to be a core journal; for example, if it is indexed in Scopus. Whether the journal is available on electronic format, and whether it is subject to electronic embargo. c) Guidelines for Selecting Digital Materials

In support of the Library's "Going Digital" policy, the Libraries are actively acquiring electronic resources whenever appropriate. Among these are online databases, e-journals, e-books, electronic government documents, and streaming media.

1. Cooperative collection development:

Collaborate with WALDO and other consortia to obtain the best mix of electronic resources at the most favorable terms. 2. Overlap with other electronic resources

Materials should not significantly duplicate the contents of other database subscriptions or print holdings. The Library must consider the increase in coverage versus the costs incurred. 3. Community Served by Electronic Resources

Intellectual level of material and depth of coverage consistent with the needs of St. John's undergraduates, graduate students, faculty, and administration. Ease of search, and suitability of search methodology for an academic environment.

 4. Technical and Service Concerns

Vendor reputation and performance. Timeliness of updates. Compatibility with Library hardware and software. Remote access for authorized users both on and off campus. Availability of various file formats, i.e. Word, PDF, or Excel. Interoperability with bibliographic utilities such as RefWorks. Support for collaborative learning. Ability to customize search or other session preferences, and to save information between sessions. Ability to save selected materials to storage devices and to print selected materials. Restrictions (if any) on multiple users. Requirements for proprietary or special software, individual accounts, or individual passwords. Ability to integrate with online Library catalog or other databases and ease of removal if subscription is cancelled. Copyright and licensing restrictions. Provisions for adding or removing individual items as required to the subscription. Web usage statistics and reporting tools that conform to ICOLC standards. Provisions for long term ownership of archival copies. Adequacy of online help or other documentation. Availability of technical support. Need for staff assistance and training. 5. Relationship to Materials in Other Formats

Will electronic resources duplicate, replace or supplement print sources? Do electronic resources reflect the excellence, comprehensiveness, and authoritativeness expected of materials in other formats? Are the same materials available electronically from other aggregators or publishers? 3. Guidelines for Media Center Materials

Media Center materials are selected in accordance with the General Selection Criteria. The preferred format for media is digital, including streaming media, digital downloads, and DVDís. Film and videocassettes should be collected only when not available in other formats. LPs should not be added to the collections except in rare circumstances.

The quality, standards, and technical considerations unique to media materials must be assessed by the Media Librarian before these materials are added to the collection.

C. Specific Formats

General Policy

Regardless of the physical format, materials may be either monographic or serial in nature. The following are definitions of publication types collected by the Libraries.

Monograph. A non-serial publication that is complete in one part or intended to be completed in a finite number of separate parts, and frequently published in series.

Serial. Any publication issued in successive parts, appearing at usually regular intervals, and, as a rule, intended to continue indefinitely.

The following formats are collected by the Libraries:

1. Print materials

Monographs: Books, pamphlets, and sets acquired through firm orders and on approval. These are selected as per appropriate subject section of this policy. Periodicals, magazines, newspapers,and newsletters: Acquired through subscriptions. Periodicals are defined as publications of a non-monographic nature, which appear more than once a year, and which are expected to continue for an indefinite time. Non-periodical serials: Annuals, yearbooks, irregular serials, indexes, directories, and loose-leaf services acquired through standing orders. Children's books: Books written at the reading level of children. St. John's University dissertations and theses: Publications written as part of degree requirements have been collected in both paper (Reserve) and microform (Reference). Recent dissertations and theses are available online. Textbooks: Publications used for the study of a particular subject or as manuals of instruction. Intended for classroom use, they often come with teachers guides and are frequently updated. The Libraries purchase k-12 textbooks for the IMC Collection, Main Library and Educational Materials Collection, Staten Island Library. A textbook may be purchased for a subject collection only if is a classic, if it represents a major achievement in the field, or is written by a University faculty member (for the Faculty Publications Collection). Other print materials: Study guides, maps, posters, musical scores, and tests should be acquired in accordance with appropriate subject sections of this policy. 2. Non-Print Physical Materials

  Media and Audiovisual Materials. Materials in audio and visual formats which convey information primarily by sound and image rather than by text. Many of these materials require the use of special equipment in order to be seen or heard. They include streaming media, computer files, DVDís, CDís, 16mm films, filmstrips, video cassettes, compact discs, audio cassettes, and records. Multimedia sets covering a wide variety of subject areas are acquired for the IMC and the Media collections.

Microforms (film, fiche). Microfilm is a photograph on cellulose tape. It may be negative or positive and is either 16mm or 35mm. Microfiche is a flat sheet of photographic film which has microimages of the text of a publication. Ultrafiche (Ultramicrofiche) is a microfiche with such small images that approximately 3,000 pages may be accommodated on one 4 x 5 fiche. The Main Library has collections on ultrafiche including the Library of English Literature (LEL) and the Library of American Civilization (LAC) series in the Reference Area. Microforms are acquired to save space (periodicals and newspapers) or to provide research materials (unpublished documents, dissertations and theses.) When possible and appropriate, microforms are being replaced with digital counterparts.

Other Non-Print Materials. Realia (globes, toy clocks, musical instruments), manipulatives (blocks, rods), games (role playing games and educational games) should be acquired in accordance with appropriate subject sections of this policy. 3. Digital Materials

Digital materials formats utilized by the Libraries include: online databases, ejournals, ebooks, DVDís and CDís, streaming media and digital downloads, and computer software. Types of electronic formats include: a) bibliographic files, such as abstracting and indexing services; b) non-bibliographic files which present full-text or numeric data; and c) instructional software which present concepts to facilitate instruction.

The following are some specific examples of digital formats:

Computer software and files. Software refers to programs executed by a microcomputer. A computer file is a file encoded for manipulation by a computer. DVDís and CDís. Compact Disks are plastic disks with a reflective metal coating which are read by a small laser beam. CDís have largely been supplanted by DVDís, which have faster response times and increased storage capacity. CDís and DVDs require special players that are now built into most computers, including St. Johnís laptops. Online databases. Subscriptions to online databases are available through the Libraryís webpages, both on and off campus. An increasing number of fulltext articles and books, image files, and statistical files are available online to the University community. Ebooks and ejournals. Selected ebooks and online journals are currently being acquired.

 D. Languages and Translations

General Policy

Materials are collected primarily in English.

Foreign Languages: Selected foreign language materials should be added as appropriate for specific collections or subject disciplines if required by curriculum.

Translations: The Libraries collect translations of works. If an English translation of a foreign language title is not available, acquiring a translation into one of the languages collected by the Library is acceptable. Translations of works originally published in English are collected only if necessary for comparative study or literary criticism. Otherwise, works originally published in English that are translated into other languages are not added to the collection. E. Faculty Publications and Local Authors/Interests

General policy

The Library collects materials by local authors and University faculty in accordance with the following guidelines:

Faculty publications

The Libraries acquire all publications, in any format, written or edited by St. John's University faculty. These works must have been written or edited during the faculty member's tenure at St. John's. Typically, the Main Library acquires at least two copies of each publication, one for the circulating collection and the other for the Faculty Publications Collection. If appropriate, a third copy may be acquired for the Staten Island Library. It is the responsibility of the individual faculty members to inform the Library about their publications. The Library requests that faculty provide copies of their publications to be added to the collection. If the faculty member cannot provide the item, the Library should attempt to purchase it. Monographs to which faculty members make a significant contribution (e.g. chapter) could also be considered for the Faculty Publications Collection.

Local authors

The Libraries collect materials addressing local interests or written or by local authors as these materials relate to the University and its programs, especially ďDiscover New YorkĒ which is part of the core curriculum.

F. Recreational Reading

General Policy

Recreational reading materials are provided on a limited basis in support of leisure reading.

Popular Periodicals: A small number of journals of general interest which are intended for recreational and general information reading are purchased by the libraries. The latest issue of selected, popular titles (e.g. New York, Rolling Stone, Reader's Digest) are placed on display.

Leased materials: St. John's University Libraries lease selected, new popular fiction and non-fiction titles from the McNaughton Book Service. New titles are selected each month by the Director of Public Services and by the Associate Dean for the Staten Island Library. Some titles may be added to the permanent collection. G. Acquisitions Procedures Affecting Collection Policy

General Policy

Library materials are acquired through a variety of methods, including approval plans, blanket orders and memberships, standing orders, firm orders, gifts and exchanges, and government documents through depository programs. The Voyager Acquisitions Module facilitates all order processing and expenditure control. All materials for both campuses are acquired through Collections & Information Management.

Firm orders

The Main Library acquires materials selected by Library and Teaching faculty, regardless of format or language, from domestic and foreign vendors or directly from publishers. The Acquisitions Department attempts to obtain materials at the best possible cost.

Approval Plans

Approval plans provide materials for both campuses. Comprehensive approval plans assure the greatest representation possible of current materials in support of the academic programs. They complement the the selection of monographic materials bt Library and Teaching Faculty. Approval plans supply materials published in the U.S., Canada, U.K, and Australia. The Library develops specific profiles by discipline with particular vendors who provide either books or selection slips. The Library cannot overly rely on approval plans. Approvals must be carefully monitored and supplemented with firm orders made by subject specialists in order to best serve the needs of the St. Johnís community.

Blanket Orders and Memberships

The Libraries maintain membership in professional organizations for the purpose of receiving their publications if they cannot be acquired in any other way, or if there is a cost advantage. Also, blanket orders are maintained with organizations (e.g., American Library Association and others) so that the Libraries receives all publications issued by these organizations. Blanket orders must be reviewed on an ongoing basis.

Standing Orders and Continuations

The Main Library maintains a number of standing orders for works published as continuations. Continuations include series, non-periodical serials, supplements to existing works, indexes to serials or sets, and works that are likely to have supplements or frequent revisions.

All standing orders are reviewed on an ongoing basis. Careful examination and reevaluation of titles placed on standing order is required, since the cost of these publications is generally high. If no justifiable need exists and they do not directly support the curricula, their purchase may be deferred. Additionally, selectors should consider which titles do not need to be acquired every year. Standing orders are maintained to acquire publications for both the Main and the Staten Island Libraries.

Periodicals

When a faculty member, subject specialist, or other member of the University community recommends a new subscription, the Head of Serials reviews the publication using the selection criteria listed above. This Head of Serials consults with the librarian in charge of the department where the periodical is likely to be housed about the advisability of ordering the publication.

Government Documents Depository Program

A selective depository program exists in the Main Library for documents published by the United States Government Publications Office. Documents that have relevance to the University's academic programs and meet the needs of the University community receive primary consideration for selection. The Government Documents Librarian submits the list of selected items to the Government Printing Office. Prior to submission, the list is circulated among subject selectors who make recommendations for materials to be included. Selected government documents may be purchased for departmental collections. Wherever possible, an effort is made to access or acquire government documents in electronic format.

H. Gifts and Exchanges

General Policy

To supplement acquisition efforts, the Libraries accept donations of materials suitable for inclusion in the collections. Before being added to the collection, all gift materials should be reviewed by a bibliographer.

Gifts

Before gifts are accepted, it is Library policy to determine their usefulness to the collections. Donors should contact the Acquisitions Coordinatoror in Queens or in Staten Island the Library Director of the Staten Island Library in person, by phone, by mail, or email. When appropriate, the Library should obtain a list of donated materials before accepting a gift. All gifts are accepted with the understanding that after receipt, the Library acquires ownership and reserves the right to dispose of materials in an appropriate way. Donors should be made aware that not all items donated may be added to the collections. Items which duplicate holdings or are inappropriate will be disposed of at the libraries' discretion. This includes donations to other libraries and support of worthy causes.

Gifts received on the Staten Island campus for the Staten Island Library collection should be evaluated by an appropriate subject bibliographer in the Staten Island Library and forwarded to the Main Library for processing. Gifts not accepted for Staten Island should be forwarded to the Main Library.

Exchanges

The St. John's University Libraries exchange materials with other libraries and institutions. Each exchange agreement should be negotiated in advance and materials accepted on exchange are governed by the same criteria that are used for all materials added to the collection.

Acknowledgments of Gifts

Gifts for the Main Library are acknowledged by the Acquisitions Coordinator. Gifts for the Staten Island Library are acknowledged by the Director of the Staten Island Library. Acknowledgments may be general for the entire gift or, if requested by the donor for rare and valuable gifts, may list individual titles donated. No monetary appraisal of gifts is provided.

I. Collection Maintenance: Withdrawals

General Policy

To eliminate dated information and in view of space considerations, Library collections should be weeded systematically. Some distinctive Library collections have separate weeding guidelines and criteria. When in doubt about weeding decisions, consultation with the Acquisitions Coordinator and appropriate teaching faculty is advised.

1. Method of Withdrawals

The Voyager Circulation Module can be used as an aid in making withdrawal decisions. Relevant information includes:

   Number of historical charges 
  Number of historical browses 
   Date of last transaction 

2. Withdrawal Criteria

Weeding criteria are based on the material's relation to academic curriculum and the type, level, and quantity of faculty or student research being carried on in a particular area. Also, the material's physical condition, language, age, and appropriateness of its content are directly related to weeding decisions. To determine if a volume should be withdrawn the following criteria should be taken into account:

Age of the book and its relation to the curriculum: Retain materials that are still current and relevant to the program. Use the copyright date and the date of purchase to determine the book's age. Withdraw dated materials or those that contain innacurate or misleading information. Availability of later editions in the collection: Only retain earlier editions if there is a compelling reason, i.e. they contain sections useful for comparison, research, instruction, or historical value. Circulation/In-house use: Heavy, recent circulation or in-house use (browsing), indicate the need to retain a title. If an item did not circulate within the past ten years, it should be considered for withdrawal. This does not apply to non-circulating works or multivolume sets. Works that have been superseded or cumulated in more comprehensive publications. Incomplete series or series/serials and subscriptions that have been dropped when they no longer support the academic programs. Volumes acquired by mistake, e.g. textbooks, vanity press titles. Volumes whose poor physical condition make them unsuitable for circulation, and cannot be repaired. If appropriate, consider replacement with the most current edition, or a similar title in the same subject area.

  In general, duplicate copies should be withdrawn. 

Availability of electronic copy. 3. Withdrawal Guidelines for General Subject Areas

Humanities - Withdraw previous editions if later editions are available containing new or revised information. Be guided by usage patterns and a title's support of the curriculum.

Pure and Applied Sciences - Weed systematically, since scientific information changes very rapidly.

Pure Science - withdraw after five years. Mathematics - withdraw after ten years. Computers hardware and technology - withdraw after five years. Computer software - withdraw when dated, usually less than five years. Medicine and health Ė withdraw after five to ten years. Pharmacy and allied health professions - withdraw after five to ten years. Social Sciences - Withdraw books that contain outdated information no longer current; however, keep if useful even when old. Generally, withdraw when works do not reflect current knowledge on the subject. Since topical materials in social sciences often become dated, they need to be reviewed frequently for continued retention.

4. Weeding Criteria for Periodicals and Serials When applying general criteria to the weeding process, consider the following:

Does the title still support the curriculum? Has the serial ceased publication? How complete is the set? Is information in the periodical or serial obsolete? Is it already available on microfilm or microfiche? Has the material been indexed? Is the journal available online? If so, how complete are the backfiles? Is there an embargo period? Does the Library have ownership or access rights? 5. Materials That Should Not Be Weeded

Items listed in one of the standard catalogs or bibliographies. Items that circulated within the last five years. Items frequently browsed within last five years. Unabridged dictionaries. Biographical dictionaries, unless available online. Classics and books of historical value to research and instruction. Works published by St. John's University Press. Works written by St. John's University faculty. 6. Discarding Withdrawn Materials

After evaluation, items withdrawn from the Collection should be disposed of in a way most beneficial to the Libraries. This includes by sale or gift to the University community, or by donation to humanitarian or other worthy causes.

J. Collection Maintenance and Preservation

General Policy

The Library takes measures to preserve the physical condition of materials contained in the collection. The majority of new paperback items are bound, and older items that become damaged or worn are repaired or replaced if the items still support the curriculum.

1. Preservation of new items

Some new paperback items are bound after acquisition. The Head of Serials or other Library faculty determine which items are bound in-house by the Preservation Unit and which are sent out for commercial binding. One criteria is the cost of replacement versus the cost of binding.

Paperbacks receiving inhouse binding include items that are saddle stapled, items with a strong original binding that are not expected to have heavy use, and many computer books which, because of the timely nature of their content, need to be processed quickly.

Paperbacks sent for commercial binding receive either Class A binding or the less expensive Commercial Shiny binding. Expensive items, science books, and items with glossy pages receive Class A binding. All others receive Commercial Shiny binding.

2. Preservation of older items

The Preservation Unit of the Library is responsible for repairing and rebinding certain older, damaged books in the collection. The decision to repair, rebind, or withdraw a book is made by the Acquisitions Coordinator or a subject bibliographer who determines whether or not the item should be retained in the collection.

The Acquisitions Coordinator determines whether it is feasible to repair an item and recommends a method of preservation.

If the text block is clean and intact and the paper is not brittle, books can be rebound. Torn or loose pages can be repaired, and missing pages photocopied from another copy. Items beyond repair are replaced if they are available and if the cost is not prohibitive. If they cannot be replaced, the Preservation Unit should place the damaged item in a wrapper or a box to prevent further deterioration.

The only items in the Collection that are eligible for microfilming for preservation purposes are materials in the University Archives. These include all vital University records, some fragile materials, and some important historical items.

K. Multiple Copies

General Policy

It is the general policy of the St. John's University Libraries to purchase one copy per title and avoid unnecessary duplicate purchase of library materials, with the following exceptions:

Reserve items needed on multiple campuses. Items that circulate frequently, or that are needed by a large number of students in a given subject area. Reference materials duplicated among various Library departments as necessitated by demand, access, or Library hours. Some faculty publications (one circulation, one Faculty Publications Collection) In general, those materials that require simultaneous usage should be acquired in digital format. Duplication Between SJU Libraries

The Libraryís multiple campus operation requires proportional distribution of resources and services to enable them to accomplish their mission. Each Library should purchase essential reference items and materials which support the curriculum regardless of duplication in the other campus Library. Whenever possible, materials that are needed on multiple campuses should be acquired in digital format. Very expensive reference items should be purchased for one campus only. A core collection will thus be housed on both campuses to provide adequate services.

Staten Island relies on the Queens campus library to provide, through inter-campus loan, subject depth and research level materials. Typically, multiple copies are not purchased for Staten Island.

L. Reserves [must be revised to reflect electronic reserves]

General Policy

Reserve collection information is available in the Libraryís online catalog. Reserve materials include books, pamphlets, and photocopies that have been selected by teaching faculty for either recommended or required reading. These materials may be part of the Library's collections (class reserve) or they may be faculty's personal copies (personal copy reserve). Certain heavily used reference materials and University publications are also kept on reserve to ensure access for all who need to use them. These items may be placed on reserve by any Library department due to anticipated high use and/or probability of mutilation or theft. Where possible, and in accordance with ďfair useĒ guidelines, reserve materials are available electronically via the Libraryís ereserve system.

University publications kept on reserve include current SJU yearbooks, course bulletins and student newspapers. The loan period for reserve materials in Both Libraries can be up to two hours, overnight, or up to and including seven days. The loan period can be determined by the teaching faculty.

Requests to place items already available in the collection on reserve in the Main Library require a two week notice in advance of the assignment. Staten Island reserve materials require a one week notice. For both campuses, reserve requests are handled in the order they are received.

Reserve materials are removed on request of the faculty member who placed the material on reserve.

M. Replacement of Lost or Damaged Material

The general criteria for selection apply to lost and worn out materials if these materials are to be replaced in the collections. In addition, consider the following:

If item is still in print. Date of publication. Availability of later editions or other titles in this subject area if the title is no longer available. Past usage. Availability in the collection of other materials and other formats covering this subject area. Need for additional copies. N. Materials Not To Be Acquired

While it is the policy of the Main and the Staten Island libraries to be open to the purchase of all appropriate materials, the following selected categories are usually not acquired:

Textbooks used for courses at SJU Hobby materials, such as practical how-to books Mass market paperbacks Catalogs, such as stamp, coin, boat and automobile pricing guides Preliminary editions Spiral bindings that cannot be bound. except for IMC/Educational Materials collections Ephemera Subject areas outside the collection profile Duplicate materials available in other formats In addition, the Staten Island Library does not collect the following categories of material:

Audiovisual materials, including videocassettes, films, slides, records, and CDs/DVDs Rare books and manuscripts Dissertations and theses Art works and posters Exceptions are made on a case by case basis if it can be determined that these materials meet specific curricular needs.

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